Minutes of a Special meeting of the Somerset Captains 2nd December 2019
The meeting commenced at 6pm
Present. RA, DA, SB, JS, JB
Apologies received from Mike Usher-Clarke, Roy Parmiter, Rob Ford
Structure:
Presidents Committee: President* Vice President, Captain, Secretary. Responsible for the safeguarding of the reputation of the Somerset Golf Captains. Maintenance of standards, selection of V.P and V.C, procedural issues. To Meet twice a year.
Executive committee: Vice President* Captain, V Captain, Secretary, and Treasurer: Oversight of all operational sub-groups; setting budgets, targets, and policy. Responsible for budget setting and securing the financial stability of the Captains activities; delivery of the SGC programme; the planning and development of our processes and member offering. Receives reports from, and gives direction to, operational subgroups. Meets 6 times a year.
Operational sub Groups
- Finance: Treasurer* other skill sets deemed necessary
- Admin support: Secretary*, Fixture Secretary ,IT manager, IT support
- Dinner Planning: Vice Captain* team recruited to support and advise
- Team selection: Captain* Vice-Captain, Secretary
* indicates chair of committee or sub committee
*Operational sub- groups meet according to need
Resolved
The proposals, as amended and presented above, were unanimously agreed. It was further agreed that:
- formally setting out the delegations to the committee, the committee chairs and to the sub- groups was essential and this exercise should now be undertaken. Proposals to be agreed at the next meeting of the committee
- That the president should be requested to consider the changes above in relation to our constitution and where appropriate report and/ or seek approval at the AGM
The meeting closed at 6.50pm
MINUTES APPROVED BY COMMITTEE ON xx.xx.xxxx